GRNs,reconciled to what shipped.
Buyer GRNs captured from portals, emails and warehouses, and matched to invoices, PODs and dispatches.
- GRN received
- Read
- Matched
- Exceptions
- Synced to ERP
- GRNs this week
- 210
- Matched
- 94%
- Shortages flagged
- 9
- Auto-cleared
- Auto-cleared
- Sent for review
Supply chain and finance teams at 100+ enterprise brands reconcile GRNs on Finifi
In short
GRN reconciliation confirms what the buyer actually received. Finifi captures GRNs from retailer portals, distributors, warehouses and email, matches them to invoices, PODs and dispatches, and flags shortages and damages before they turn into deductions.
- GRN status visible across channels and warehouses.
- Shortages caught before deductions are raised.
- Reconciled entries ready for the ERP.
At a glance
- Powered by
- Returns
- Teams
- Supply chainFinanceSales
- Works with
- SAP, Oracle, Dynamics 365, Tally
- Go live
- Under two weeks
Why GRNs don't add up.Each buyer sends GRNs in its own format, to its own place.
→ ₹28,000 gap · explained
- Shortage 3 lines short on receipt · ₹19,000Damage 1 line rejected as damaged · ₹9,000
- GRNs matched in full
- 10 of 12
- GRNs matched in full
- with shortages, sent for approval with the POD
- 2
- with shortages, sent for approval with the POD
- validated before the debit note arrived
- ₹28,000
- validated before the debit note arrived
Done by hand, these gaps arrive later as debit notes with no context. Illustrative example.
Before and after.The same deliveries, two very different month-ends.
- Collecting GRNsDownloaded from each portalCaptured from portals, email and warehouses
- Reading GRNsRetyped from each formatStandardised into one format
- MatchingInvoice, POD and dispatch compared by handMatched automatically
- Shortages and damagesFound when the debit note arrivesFlagged on receipt
- ERP updateJournals keyed in laterSynced after approval
What Finifi checks.Six checks on each GRN, before it's reconciled.
- 01Auto-clearedInvoice matchEach GRN is mapped to its invoice.
- 02Auto-clearedPOD matchReceived quantities are checked against the POD.
- 03Auto-clearedDispatch matchReceived quantities are checked against dispatch records.
- 04Sent for reviewShortagesLines received short are flagged.
- 05Sent for reviewDamages and rejectionsDamaged or rejected lines are flagged with the reason.
- 06Sent for reviewExcess claimsClaims beyond what shipped are held.
Questions,answered.
Have a specific setup in mind? The team will walk through it on live data.
How does GRN reconciliation work?
GRNs are captured from all channels and matched to invoices, dispatches, PODs and claims in one workflow.
Can GRNs be matched to invoices and PODs?
Yes. Quantities are validated across GRN, invoice, POD and dispatch.
How are shortages and damages handled?
They go through approval, with the evidence attached.
Are retailer-specific formats supported?
Yes. GRNs from portals, distributors, warehouses, email and uploads are standardised into one format.
Does it sync to the ERP?
Yes. Approved entries sync to the ERP.
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